Cookie declaration

Binding conditions for participation in the 30th edition of the international exhibition INFOTERMA 2025 - Exhibition Center Černá louka Ostrava 20.1.-23.1.2025

Applications sent to the organizer (Inforpres Agency, s.r.o.) are binding for the exhibitor. The organizer decides to accept, shorten or reject the application without being obliged to justify its decision. The exhibitor is obliged to include all co-exhibiting companies in the binding application and to strictly observe the sectoral division of the exhibition. Exhibits and promotional materials that do not correspond to the branch classification or are not additionally approved by the exhibition organizer before the start of the exhibition will be excluded from the exhibition.

For assembly companies and exhibitors, there are binding technical – safety regulations and organizational instructions for the exhibition. In case of non-compliance, the organizer will not allow the stand to operate. Wall-mounted hydrants, fire alarms, fire extinguishers and other safety devices may not be built in. Tampering with the object is prohibited. The architectural design and operation of the exhibition must not interfere with or limit the surrounding exhibitions. An exhibitor whose display exceeds a height of 250 cm and is adjacent to the back or side wall of the surrounding stands is obliged to treat the wall above the height of 250 cm in a structurally and graphically neutral way (without any advertisements). The exhibitor is entitled to promote his products and services only in his own exhibition or through another ordered presentation. It is not permitted to distribute leaflets and promotional materials outside your stand or the designated and ordered position. The exhibitor is obliged to agree with the organizer of the exhibition to demonstrate the products in the exhibition facilities in operation. There is a strict ban on smoking and handling of open flames in the entire building (during assembly, work is only possible with hand tools with functional extraction). It is forbidden to arbitrarily connect exposures to electricity. electricity and water (the connection will be provided by the exhibition staff). It is forbidden to use textile adhesive tapes. When gluing carpets, it is necessary to use under double-sided adhesive

tape, paper tape. Companies are obliged to hand over the cleaned and undamaged exhibition area to the organizer after the end of the exhibition. Any damage to the exhibition area, object, ordered exhibition stand, equipment and equipment of the organizer is the responsibility of the exhibitor to restore it to its original condition, or in case of damage, provide monetary compensation. It is not allowed to hang exhibits and banners on the structure of the hall. For companies that have ordered water and waste supply, it will be operational every day of the exhibition from 9:00 a.m. and closed every day of the exhibition at 6:00 p.m., on Thursday at 4:00 p.m. During the installation, the water and waste supply will not be in operation.

 

Exhibitors who ensure the construction of the stand themselves are obliged to:

  • send the proposal of your exhibition to the organizer for approval, the exhibitor is fully responsible for the activities of the implementation company (compliance with technical & safety regulations, organizational instructions for the exhibition and assembly and disassembly dates)
  • the exhibitor is obliged to order electricity and water supply from the organizer
  • the electrical inspection report will be made by the inspection technician of the Černá louka Ostrava Exhibition Center. The price is already included in the price of the electrical connection
  • for floor stands and exhibitions higher than 3 m, it is necessary to submit a static calculation with the project
  • only non-flammable materials or materials with non-flammable treatment may be used for the construction of exhibitions

After receiving the binding application, the exhibitor will be issued an advance invoice for the services ordered and the rental of exhibition spaces. The exhibitor is obliged to make its payment by the prescribed deadline. If this obligation is not met, the organizer has the right to cancel the exhibitor's participation in the exhibition. The organizer may decide to change the location of the stand without the exhibitor's consent, and will immediately notify the exhibitor of this fact.

In case of cancellation of participation by the exhibitor by 1.11. 2024 the cancellation fee will be 50%,
after this date, the cancellation fee will be 100%.

The organizer is not liable to the exhibitor or his co-exhibitors for the loss, destruction or any damage to the exhibition exhibits, equipment and facilities of the stands, techniques for ensuring the operation of the exhibition, items left on the stand, regardless of whether the theft, destruction or other damage occurred before the start , during or after the end of the exhibition. The exhibitor is obliged to take out insurance for this purpose.

In the event that the organizer cannot, due to circumstances not attributable to him (vis maior – e.g. natural disaster, epidemic, official ban) start and hold the exhibition or ensure the contracted duration of the exhibition, or ensure the exhibition on the entire contracted exhibition area, this fact immediately to the exhibitor, who is hereby not entitled to compensation for incurred damages. The organizer is entitled to use the payment already paid by the exhibitor for the exhibition to cover the expenses incurred in connection with the preparation and organization of the exhibition. All obligations of the organizer arising from the concluded contract on the exhibitor's participation in the exhibition, in this case disappear.

Building exhibitions and installing exhibits:
15/01/2025 from 8:00 a.m. to 6:00 p.m.
16/01/2025 from 8:00 a.m. to 6:00 p.m.
17/01/2025 from 8:00 a.m. to 6:00 p.m.
18/1/2025 from 8:00 a.m. to 6:00 p.m.
19/1/2025 from 8:00 a.m. to 6:00 p.m.

Dismantling of exhibits and removal of exhibits:
23/01/2025 from 4:15 p.m. to 12:00 p.m.
24/01/2025 from 7:00 a.m. to 1:00 p.m.

The transport and import of exhibits, assembly and disassembly of stands are governed by the organizer's instructions. The exhibitor is obliged to finish the installation of the exhibition within the deadline set by the organizer. It is not permissible to dismantle the exposition and take away the exhibits during the exhibition.

Agency lnforpres, s.r.o. processes the exhibitor's data in accordance with the Regulation of the European Parliament and the Council (EU) 2016/6/9 of 27/04/2016 – General Regulation on the Protection of Personal Data, hereinafter referred to as GDPR. Agency lnforpres, s.r.o. is authorized to process, store and securely store personal data obtained from the exhibitor for the purpose of properly securing the exhibition in which the exhibitor participates, to which the exhibitor grants consent.